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MANA BADI NADU NEDU PHASE 1 SCHOOL Maintenance Fund (SMF) Guidelines

MANA BADI NADU NEDU PHASE 1 SCHOOL Maintenance Fund (SMF) Guidelines - schools list

  Cir.No.2286844 /MBNN/2023,  Dated: 04/12/2023

SE - MBNN -Phase-I Schools - School maintenance of all the assets created under Nadu Nedu , Phase-I - Guidelines Reg

Government has decided that by 21st December all Phase-I Schools are to be given a facelift by taking up a comprehensive maintenance of all the assets created during Phase- I of Mana Badi Nadu Nedu programme.

All the District Educational Officers and Additional Project Coordinators are directed to take up the following maintenance activities. For all the Central Procurement items which are under warranty, the suppliers should be contacted and repairs and necessary maintenance should be taken up through as per the SLAs(Service Level Agreements).For all other items the Head Masters should take up maintenance and repairs through the Funds provided under School Maintenance Funds.

 General Guidelines:

 Maintenance of assets provided by CPM Vendors:

All assets including painting within the warranty period will be taken up by the companies. Head Masters  has  to  raise tickets for the repairs or maintenance of the assets. The companies has to resolve the issues within 7 days from  the raising of tickets.


Maintenance of non-CPM assets:

School Maintenance Funds will be utilized by HMs to take up maintenance of non-CPM assets.

Mana Badi Nadu Nedu 10 Components:

1.Toilets with Running Water:

 There should be separate toilets for boys and girls. Continuous water supply must be ensured at all hand-wash stations. The following activities can be taken up with the SMF funds.

  1. Wall repairs (gaps and plastering)
  2. Flooring Repairs including tiles
  3. Hand wash station
  4. Replacement of taps
  5. Replacement of Grating of out let for hand wash station.
  6. Sump and Over Head Tank repairs
  7. Constructions of cast-in-situ water tank in a place damaged pvc tanks
  8. RCC tank leakages
  9. Electrical motor repairs
  10. Septic Tank repairs
  11. Doors and ventilators repairs
  12. Replacement of damaged doors and ventilators
  13. Roof slab repairs
  14. Others identified as essential and

 2. Class Room Civil Repairs:

  1. Wall repairs (gaps & Plastering)
  2. Roof slab repairs
  3. Flooring Repairs
  4. Doors, Windows & Ventilators Repairs
  5. Ceiling Repairs
  6. Sunshades, Ataka, Almirahs Repairs vii)Others identified as essential and needful
3. Drinking Water Supply:

 Ensure that all Drinking water systems are functional. Conduct regular testing of the drinking water to meet safety standards related to water fixtures, pipes, and storage facilities to identify and address any potential issues and see that there are no disruptions in the drinking water supply. Ensure that the water is free from the contaminants such as lead, bacteria, and other potential pollutants. Attend regular preventive maintenance activities to address wear and tear on water infrastructure. Identify and replace any plumbing or fixtures that may contain lead, especially in old buildings.

  1. Battery repairs
  2. Pump Set Repairs
  3. Water Pipe Connection Repairs
  4. RO Plant Repairs including Filters Replacement
  5. Others identified as essential and

 4.Electrification with Fans and Tube lights:

 Ensure that all fans and tube lights are in good working condition. All wiring equipment must be properly insulated.

  1. Ceiling Fans
  2. Tube Lights, Batten Holders, Street Lights
  3. PVC pipes
  4. Wirings
  5. Switches, Switch Boards
  6. Service Connections
  7. Others identified as essential and

5. Kitchen Shed:

  1. Wall repairs (gaps & Plastering)
  2. Roof slab repairs
  3. Flooring Repairs
  4. Doors, Windows & Ventilators Repairs
  5. Ceiling Repairs
  6. Sunshades, Ataka, Almarahs Repairs
  7. Others identified as essential and

 6.Painting to entire campus:

 Maintaining paintings in schools is  important  for  preserving their aesthetic value and ensuring a positive learning environment. Ensure the painting  surfaces are clean, no dust, dirt and signs of damage such as cracks, flaking, peeling off painting or discoloration.

  1. Class rooms Painting (Internal, External)
  2. Toilets Painting (Internal, External)
  3. Kitchen shed (Internal, External)
  4. Compound Walls (Internal, External)
  5. Doors, Windows, Ventilators & Gate
  6. Others identified as essential and

  7.Compound Walls:

 There should not be any sign of damage, such as cracks and damages

  1. Wall repairs (gaps & Plastering)
  2. Fencing Repairs
  3. Gate Repairs
  4. Others identified as essential and

8.Old Furniture (Not covered in CPM items):

  1. Identification of repairs
  2. Repairing of Furniture
  3. Painting to Furniture

9. Green Chalk Boards/IFPs:  

Covered in CPM items, Tickets shall be raised and get them repaired within 7 days.


10. Maintenance of School campus, Play Ground and Courts (Only High    Schools):

  1. Cleaning of Campus and keep free from debris
  2. Maintaining Playground and courts as per the requirements.

General Cleanliness:

Maintain a clean campus and its surroundings, which is very crucial for creating a healthy and conducive learning environment. Ensure proper markings, sign boards from entrance to classrooms, corridors, restrooms, and other common areas. Ensure that waste bins are strategically placed throughout the school and regularly emptied.

District Educational Officers/ Additional Project Co-ordinators shall ensure that this activity is taken up in a mission mode and completed before 21st December. Necessary instructions and guidance may be issued to all the Head Masters Executing agencies and Vendors.

Managing Director, APEWIDC to ensure that the CPM Vendors attend to this item of work on Priority and complete the issues raised within the SLA period. Appropriate instructions may be issued to all concerned including field staff.

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